You are invited to attend the Annual meeting of Thurleigh Parish Council on Tuesday 16th May 2023 at Thurleigh Village Hall 7.30pm
Agenda
1 To elect a chairman
2. To sign the acceptance of office
3 To receive and apologies for absence
4 To receive declaration of personal and/or prejudicial interest for items on the agenda.
5 To approve the Minutes of the meeting held on 18th April 2023
6. To elect a Vice Chairman
7 Public Participation
8 Annual Procedures
8.1 To review and confirm delegation arrangements to committees, sub-committees, staff and other local authorities;
8.2 To review and confirm the terms of reference for committees;
8.3 To agree the appointment of members to existing committees
8.4 To review and confirm adoption of appropriate standing orders and financial regulations;
8.5 To confirm who will undertake the bi monthly reconciliation for the year
8.6 Review of representation on or work with external bodies and arrangements for reporting back;
Village Hall Committee
Playing Field Association Committee
Harvey Trust Charity
Franklyn Educational Trust
Environmental Improvement Network
Street Champion.
8.7 To review and confirm inventory of land and assets including buildings and office equipment;
8.8 To confirm if the Council is eligible to exercise the general power of competence
8.9 Confirmation of arrangements for insurance cover in respect of all insured risks;
8.10 To review and confirm the council’s and/or staff subscriptions to other bodies;
8.11 To review and confirm the Council’s complaints procedure;
8.12 To review and confirm the Council’s policies, procedures and practices in respect of its obligations under freedom of information and data protection legislation
8.13 To review and confirm the council’s policy for dealing with the press/media
8.14 To review and confirm the Council’s employment policies and procedures;
8.15 To review and confirm the Council’s expenditure incurred under s.137 of the Local Government Act 1972
8.16 To determine the time and place of ordinary meetings of the full council up to and including the next annual meeting of full council.
9 Finance
9.1 To confirm acceptance and payment of the insurance policy for 2023-2024
9.2 To approve items for payment May and June
9.3 To confirm Bank Reconciliation, and agree who will undertake for this financial year
9.4 To confirm Income and Expenditure to 31st March 2023 year end
9.5 To confirm income and expenditure to 30.4.2023
9.6 To approve the Internal Audit report
9.7 To approve the Annual Governance Statement
9.8 To approve the Accounting Statement
9.9 To confirm and sign certification of exemption form from full external audit
9.10 To note the dates of the exercise of Public rights as 5th June to 14th July
9.11 To confirm the appointment of the Internal Auditor for 2023-2024
9.12 To agree to accept the grass cutting agreement with the Borough Council signed under Clerks delegated authority
9.13 To confirm agreement to pay Barclaycard in full via Direct Debit each month and sign the mandate
10 Planning
10.1 To receive a report on outstanding planning applications.
10.2 To confirm responses to applications responded to under Clerks delegated authority
10.3 To consider a response to planning application 23/00819/FUL Single storey rear extension and external alterations to windows and front door; 43a High Street
11 Crime
11.1 Crime Stats for Thurleigh
12 EIN (Environmental Improvement Network and Footpaths)
12.1 To receive a report from the EIN team.
12.2 To consider the proposed diversion of part of public footpaths THU/37 and 3, land at Blackburn Hall Farm
13 Highways
13.1 To receive a report of matters outstanding and agree any actions.
13.2 To receive a report on the Vehicle activated sign data.
13.3 To consider the street names proposed by the developers for the Hayle Field site
13.4 To consider the matter of transporters from the airfield using the village
14 General
14.1 To consider bimonthly update on Facebook on discussions held at the Parish Council Meeting
14.2 To consider the request to have planters on the splays at The Close
14.3 To consider the matter of the Christmas Tree- no volunteers forthcoming
14.4 To consider the request from Power for People to write to Richard Fuller MP about the Local Electricity bill
Date of next Parish Council Meeting: