You are invited to attend the Annual meeting of Thurleigh Parish Council on Tuesday 20th May 2025 at Thurleigh Village Hall 7.30pm
In accordance with s2 Public Bodies (Admission to Meetings) Act 1960, members of the public and press will be excluded for consideration of item 15 onwards owing to the confidential nature of the business
Agenda
1 To elect a chairman
2. To sign the acceptance of office
3 To receive and apologies for absence
4 To receive declaration of personal and/or prejudicial interest for items on the agenda.
5 To approve the Minutes of the meeting held on 18th March 2025
6. To elect a Vice Chairman
7 Public Participation
8 Annual Procedures
8.1 To review and confirm delegation arrangements to committees, sub-committees, staff and other local authorities;
8.2 To review and confirm the terms of reference for committees;
8.3 To agree the appointment of members to existing committees
8.4 To review and confirm adoption of appropriate standing orders and financial regulations;
8.5 To confirm who will undertake the bi monthly reconciliation for the year
8.6 Review of representation on or work with external bodies and arrangements for reporting back;
Village Hall Committee
Playing Field Association Committee
Harvey Trust Charity
Franklyn Educational Trust
Environmental Improvement Network
Street Champion.
8.7 To review and confirm inventory of land and assets including buildings and office equipment;
8.8 Confirmation of arrangements for insurance cover in respect of all insured risks;
8.9 To review and confirm the council’s and/or staff subscriptions to other bodies;
8.10 To review and confirm the Council’s complaints procedure;
8.11 To review and confirm the Council’s policies, procedures and practices in respect of its obligations under freedom of information and data protection legislation
8.12 To review and confirm the council’s policy for dealing with the press/media
8.13 To review and confirm the Council’s employment policies and procedures;
8.14 To review and confirm the Council’s expenditure incurred under s.137 of the Local Government Act 1972 or general power of competence
8.15 To confirm that the Bank mandate remains fit for purpose in respect of signatories
8.16 To determine the time and place of ordinary meetings of the full council up to and including the next annual meeting of full council.
9 Finance
9.1 To approve items for payment April, May and June
9.2 To confirm all payments made by Direct debit remain valid
9.3 To confirm Bank Reconciliation, and agree who will undertake for this financial year
9.4 To confirm Income and Expenditure to 31st March 2025 year end
9.5 To confirm income and expenditure to 30.4.2025
9.6 To approve the Internal Audit report
9.7 To approve the Annual Governance Statement
9.8 To approve the Accounting Statement
9.9 To note the dates of the exercise of Public rights as 3rd June 2025 to 14th July 2025
9.10 To confirm the appointment of the Internal Auditor for 2025-2026
9.11 To agree to accept the grass cutting agreement with the Borough Council signed under Clerks delegated authority
10 Correspondence
10.1 To consider the correspondence in respect of digestate movements through the village and agree any actions
11 Planning
11.1 To receive a report on outstanding planning applications.
11.2 To confirm responses to applications responded to under Clerks delegated authority
– planning application 25/00390/S73A 7 Cross End
11.3 To consider and agree a response to planning applications 25/00867/FUL and 25/00868/LBC demolition of 20th Century extensions to uncover 16th Century cottage, single storey extensions within curtilage and repair and refurbishment of existing historic cottage: far Thatch Robins Folly
11.4 To discuss and agree a response to planning application (number awaited) To convert redundant farm centre into 4 dwellings – Thurleigh Farm Centre
11.5 To discuss and agree a response to the request from J Howe fish and chips for a Borough Wide street licence
12 Reports
12.1 To receive the Crime Stats
12.2 To receive a report from the EIN team
12.3 To receive a report from the Borough Councillor
12.4 To receive a report about EWR
12.5 To receive an update on the Bus Users forum.
12.6 To receive the Clerks report and agree any actions
13 Highways
13.1 To receive a report of matters outstanding and agree any actions.
13.2 To receive a report on the Vehicle activated sign data.
14 General
14.1 To consider bimonthly update on Facebook on discussions held at the Parish Council Meeting
14.2 To consider the request to place a bench on the splay at The Close and agree any actions
14.3 To discuss the NDP review and agree any actions
15 Confidential session
15.1 To resolve to close the meeting to the public and press
15.1 To discuss recent correspondence and agree any actions
Date of next Parish Council Meeting: