You are invited to attend the Annual meeting of Thurleigh Parish Council on Tuesday 21st May 2024 at Thurleigh Village Hall 7.30pm
Agenda
1 To elect a chairman
2. To sign the acceptance of office
3 To receive and apologies for absence
4 To receive declaration of personal and/or prejudicial interest for items on the agenda.
5 To approve the Minutes of the meeting held on 26th March 2024
6. To elect a Vice Chairman
7 Public Participation
8 Annual Procedures
8.1 To review and confirm delegation arrangements to committees, sub-committees, staff and other local authorities;
8.2 To review and confirm the terms of reference for committees;
8.3 To agree the appointment of members to existing committees
8.4 To review and confirm adoption of appropriate standing orders and financial regulations;
8.5 To confirm who will undertake the bi monthly reconciliation for the year
8.6 Review of representation on or work with external bodies and arrangements for reporting back;
Village Hall Committee
Playing Field Association Committee
Harvey Trust Charity
Franklyn Educational Trust
Environmental Improvement Network
Street Champion.
8.7 To review and confirm inventory of land and assets including buildings and office equipment;
8.8 Confirmation of arrangements for insurance cover in respect of all insured risks;
8.9 To review and confirm the council’s and/or staff subscriptions to other bodies;
8.10 To review and confirm the Council’s complaints procedure;
8.11 To review and confirm the Council’s policies, procedures and practices in respect of its obligations under freedom of information and data protection legislation
8.12 To review and confirm the council’s policy for dealing with the press/media
8.13 To review and confirm the Council’s employment policies and procedures;
8.14 To review and confirm the Council’s expenditure incurred under s.137 of the Local
Government Act 1972 or general power of competence
8.15 To determine the time and place of ordinary meetings of the full council up to and including the next annual meeting of full council.
9 Finance
9.1 To confirm acceptance and payment of the insurance policy for 2024-2025
9.2 To approve items for payment May and June
9.3 To confirm all payments made by Direct debit remain valid and agree to pay HMRC for PAYE via Direct Debit and sign the form
9.4 To confirm Bank Reconciliation, and agree who will undertake for this financial year
9.5 To confirm Income and Expenditure to 31st March 2024 year end
9.6 To confirm income and expenditure to 30.4.2024
9.7 To approve the Internal Audit report
9.8 To approve the Annual Governance Statement
9.9 To approve the Accounting Statement
9.10 To confirm and sign certification of exemption form from full external audit
9.11 To note the dates of the exercise of Public rights as 3rd June 2024 to 12th July 2024
9.12 To confirm the appointment of the Internal Auditor for 2024-2025
9.13 To agree to accept the grass cutting agreement with the Borough Council signed under Clerks delegated authority
10 Planning
10.1 To receive a report on outstanding planning applications.
10.2 To confirm responses to applications responded to under Clerks delegated authority
– Street license all borough Singh T/a Smiths Ices- No Comment
– Planning application 24/00693/FUL rethatch roof 2 Keysoe Road- No comment
10.3 To consider and agree a response to planning application 24/00724/MAF temporary change of use of part of runway to car storage- Thurleigh Airfield
10.4 To consider and agree a response to applications 24/00753/FUL and 24/00754/LBC demolition and rebuild of single story barns with additional first floor elements 7 Cross End
10.5 To consider the street licensing application for Ginos Ices and agree a response.
10.6 To consider and agree a response to application 24/00894/M73 replace thatch roofs
with slate and red clay tiles, Land adj 67 High Street
10.7 To consider the street licensing application for Codswallop Fish and agree a response
10.8 To consider a response to Brickhill neighbourhood Plan regulation 14 consultation
10.9 To consider the application relating to The Beeches site
11 Reports
11.1 To receive the Crime Stats
11.2 To receive a report from the EIN team and to consider the request for the wheeled
trimmer and agree any actions
11.3 To receive a report from the Borough Councillor
11.4 To receive a report about EWR
11.5 To receive an update on the Bus Users forum.
11.6 To receive the Clerks report and agree any actions
12 Highways
12.1 To receive a report of matters outstanding and agree any actions.
12.2 To receive a report on the Vehicle activated sign data.
12.3 To consider the new plans for yellow Lines on the High Street/Keysoe Road junction and agree any actions
12.4 To consider the proposed extension to the 30mph limit on the High Street past Hayle Field
13 General
13.1 To consider bimonthly update on Facebook on discussions held at the Parish Council Meeting
13.2 To consider and agree a response to the Bedford Borough Council Rights of Way
improvement plan
13.3 To receive an update on the village sign and agree any actions
13.4 To consider the questionnaire from Bedford Borough Council on the EV Charging Strategy
Date of next Parish Council Meeting: